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AIP Office of the Director addition to records, 1987-2008

Description of Collection

Repository

American Institute of Physics. Niels Bohr Library & Archives.

Papers created by

American Institute of Physics. Office of the Director

Size of collection

10.5 linear feet
1 manuscript box
10 records boxes

Short description of collection

This collection consists of records spanning the American Institute of Physics (AIP) Executive Director terms of Kenneth W. Ford (1987-1993), Marc H. Brodsky (1993-2007) and H. Frederick Dylla (2007-2015). Within this collection are legal files, records pertaining to the relocation of AIP from New York to Maryland, material regarding the relationship between AIP and its Russian counterparts, and AIP Publishing records.

Language(s) of collection

English

Collection number:

AR20151807

Historical Note

The American Institute of Physics (AIP) is a not-for-profit membership corporation that began in 1931 for the purpose of promoting the advancement and diffusion of the knowledge of physics and its application to human welfare. Its members are leading societies in the fields of physics and astronomy, and its activities include providing services to its member societies in publishing, finance, and education.

Kenneth Ford was born on May 1, 1926 in West Palm Beach, Florida. He earned his B.A. from Harvard University in 1948, and received his Ph.D. in physics from Princeton University in 1953. Ford began his professional career as a Research Assistant at Los Alamos, Princeton, and Indiana University (1950-1954), before moving on to a professorship at Indiana University (1954-1958). He was also a professor at Brandeis University (1958-1964), the University of California, Irvine (1964-1970), and the University of Massachusetts (1970-1975). He served as Education Officer for the American Physical Society before accepting his nomination as Director of the American Institute of Physics in 1987.

Marc H. Brodsky served as the Executive Director and CEO of AIP from 1993 to 2007. During his tenure, Brodsky oversaw dramatic changes in AIP publishing and publishing services, as nearly all editorial, production, distribution and business processes were changed to deal with electronic publishing. All the journals and magazines AIP publishes for itself and others went onto the World Wide Web, increasing access to the physics literature to more people than ever before in history. Brodsky also worked to increase AIP Member Society participation in programs of common interest, including free Member Society student memberships for Society of Physics Students undergraduates, funding of the Physics Olympiad U.S. Team, and coordination of many media and government relations activities. He also actively defended AIP's freedom of the press rights on many fronts, including attempted government restrictions on the processing of manuscripts from certain countries and suits from some who tried to restrict knowledge from comparisons of journal prices.

H. Frederick Dylla took over the position of Executive Director and CEO of AIP in 2007. Prior to his role as Executive Director, Dylla served on the AIP Governing Board in the early 1990s and from 2004 to 2007. He was also a member of AIP's Corporate Associates Advisory Committee for many years and hosted the Corporate Associates' Industrial Physics Forum at Jefferson Lab in 2002. He also served as Chair of the Physics Today Advisory Committee and as a member of the Committee on Public Policy. Dylla is a Past President of the AVS: Science & Technology of Materials, Interfaces, and Processing, one of AIP's ten Member Societies, where he was elected a Fellow in 1998 and is currently a distinguished lecturer for the society. He has helped to design imaginative sessions at AVS meetings on the 100th Anniversary of Electronics and Benjamin Franklin's contributions to vacuum sciences and related fields.

Scope and Contents of Collection

This collection consists of records spanning the American Institute of Physics (AIP) Executive Director terms of Kenneth W. Ford (1987-1993), Marc H. Brodsky (1993-2007) and H. Frederick Dylla (2007-2015). Within this collection are legal files, including publishing agreements, various lawsuits, and correspondence with different law firms; records pertaining to the relocation of AIP from New York to Maryland, including, papers on different proposed sites, and on the American Center for Physics; material regarding the relationship between AIP and its Russian counterparts, including journal distribution, the translation program, and trips taken by the AIP directors to the Soviet Union/Russia; and AIP Publishing records, including information on subscriptions, marketing, and committee meetings.

Restrictions on Use and Access

Permission of an officer of depositing organization required for access to records less than 25 years old. https://www.aip.org/history-programs/niels-bohr-library/access-application.

Selected Search Terms

These papers have been indexed in the International Catalog of Sources for History of Physics and Allied Sciences (ICOS) using the following terms. Those seeking related materials should search under these terms.

Persons

Bent, Arthur T.
Brodsky, M. H. (Marc Herbert), 1938-
Dylla, H. F.
Ford, Kenneth William, 1926-
Khoury, Bernard V.
Koch, Herman William, 1920-

Institutions

Acoustical Society of America
American Center for Physics
American Chemical Society.
American Geophysical Union.
American Institute of Physics.
American Physical Society.
Institute of Electrical and Electronics Engineers.
Optical Society of America
Society of Rheology (U.S.)

Subject terms

Management
Physics -- Societies, etc.
Publishers and publishing.

Genre terms

Blueprints.
Correspondence.
Legal documents.
Minutes.
Reports.

Organization and Arrangement of Collection

Arranged into four series.

  • Series I: Legal
    • Subseries IA: Law Firms
    • Subseries IB: Lawsuits
    • Subseries IC: Publishing
    • Subseries ID: Other Legal Files
  • Series II: Relocation to College Park
    • Subseries IIA: Relocating
    • Subseries IIB: American Center for Physics
  • Series III: Russia
    • Subseries IIIA: Journals/Translation Program
    • Subseries IIIB: AIP Trips to Russia
  • Series IV: Other Subject Files
  • Series V: AIP Publishing

Provenance and Acquisition Information

From Margaret Wiley.

Processing Information

This collection was processed by Sarah Cochrane in 2016.

Preferred Citation of Collection

Box [number], Folder [number], AIP Office of the Director addition to records, 1987-2008. American Institute of Physics, Niels Bohr Library & Archives, College Park, MD 20740, USA.

Administrative Information

Title

Finding Aid to the AIP Office of the Director addition to records, 1987-2008

Publisher

American Institute of Physics Niels Bohr Library & Archives

One Physics Ellipse
College Park, MD 20740
USA
nbl@aip.org

2016

Encoding Information

Machine-readable finding aid encoded by Sarah Cochrane in 2016. Any revisions made to this finding aid occurred as part of the editing and encoding process.

Series I: Legal

Subseries A: Law Firms

Box 1 Folder 1 Legal Issues, 1996-2000
Folder 2 Bill Bierce, undated
Folder 3 Bierce and Kenerson, 1990
Folder 4 Covington and Burling, 1993
Folder 5 Covington and Burling, 1994-1996
Folder 6 Covington and Burling, 1996-2003
Folder 7 Covington and Burling - Seminar on Year 2000 Information Sharing, October 23, 1998
Folder 8 Dr. Susamu Taketomi, 2000-2001
Folder 9 NIST/JAP, 2000-2001
Folder 10 Gordon and Breach, 2001
Folder 11 Meeting with Covington and Burling, January 9, 2003
Folder 12 Covington and Burling, 2003-2006
Folder 13 Cowan, Liebowitz and Latman, 1989-1995
Folder 14 Martin Levin, 1994
Folder 15 Donnelly, Conroy and Gelhaar, LLP, 2005
Folder 16 Kotin, Crabtree and Strong, LLP, 2004-2006
Folder 17 Kotin, Crabtree and Strong, LLP, 2006-2013
Folder 18 Lehrfeld and Henzke, 1989-1990
Folder 19 Lehrfeld and Henzke, 1990-1993
Folder 20 Lehrfeld and Henzke, 1994-1998
Box 2 Folder 1 Lehrfeld and Henzke, 1998-2004
Folder 2 Lobbying Legislation, 1996
Folder 3 McDermott, Will and Emery, 2009-2011
Folder 4 McDermott, Will and Emery Invoices, 2011-2013
Folder 5 Montgomery, McCracken, Walker and Rhoads, LLP, 2003
Folder 6 Powell, Goldstein, Frazer and Murphy, LLP, 2001-2006
Folder 7 Meeting with Susan Leahy - Powell, Goldstein, Frazer and Murphy, January 7, 2003
Folder 8 Proskauer Rose, 1999
Folder 9 Salans - Jeffrey Hertzfeld, 2004-2005
Folder 10 Taylor Wessing, 2003
Folder 11 White and Case, 1988-1995
Folder 12 Windel, Marx, Davies and Ives, 1988-1990

Subseries B: Lawsuits

Box 2 Folder 13 Eastwood Agency Data, 1995-2000
Folder 14 Eastwood, 2000-2001
Folder 15 Society Data on Eastwood People Members, 2000
Folder 16 Eastwood Books, 2000
Folder 17 Eastwood 2000, 2000-2004
Folder 18 Eastwood, 2001-2002
Folder 19 Eastwood Books Investigation, 2001
Folder 20 ACS - American Chemical Society, 2000-2004
Folder 21 AGU - American Geophysical Union, 2000
Folder 22 AIP - American Institute of Physics; ASA - Acoustical Society of America; SOR - Society of Rheology, 2000
Folder 23 APS - American Physical Society, 2000
Folder 24 IEEE - Institute of Electrical and Electronics Engineers, 2000-2004
Folder 25 OSA - Optical Society of America, 2000
Folder 26 Jeff Schmidt, 2000-2001
Folder 27 Jeff Schmidt, 2001
Folder 28 Jeff Schmidt, 2001
Folder 29 Jeff Schmidt, 2001-2002
Box 3 Folder 1 Court and Mediation Papers, Filings and Notes - AIP/Schmidt Case, 2001-2005
Folder 2 Jeff Schmidt, 2002
Folder 3 Background items from visit of Patricia Miller (Jeff Schmidt), February 12, 2003
Folder 4 Jeff Schmidt, 2003-2007
Folder 5 Notes on Abandoned Arbitration Claims - AIP/Schmidt Case, 2006
Folder 6 Post Settlement Publicity: AIP/Schmidt Case, 2006
Folder 7 Mediation Settlement Papers: AIP/Schmidt Case, 2006

Subseries C: Publishing

Box 3 Folder 8 TIB (Hanover) Library, 2001
Folder 9 British Library, 2000-2001
Folder 10 British Library, 2002
Folder 11 British Library, 2005
Folder 12 British Library, 2006
Folder 13 EBSCO/DOC, 1996-2002
Folder 14 AIP and Scirus, 2001
Folder 15 2001 EJ Press Banded Acquisition, 2001
Folder 16 Elsevier Science, 1998-2005
Folder 17 FIZ Agreement, 1988-1989
Folder 18 German Physical Society 1987 Annual Report and 1988/89 Organizational Overview (in German), 1987-1989
Folder 19 FIZ - Fachinformationszentrum - 1991, 1991
Folder 20 FIZ Meetings, December 12-14, 1991
Folder 21 AIP-FIZ Agreement, 1991-1992
Folder 22 FIZ - Fachinformationszentrum, 1992-1993
Folder 23 FIZ Correspondence, 1994
Folder 24 Tony Pearce - IOP Meeting, March 13, 1991
Folder 25 OFAC, 2004
Folder 26 OFAC Court Case, September 2004
Folder 27 Scholarly Publications, 2004
Folder 28 Athlone, 1995-1997
Folder 29 Top AIP Press Bidders Meeting, February 28, 1997
Box 4 Folder 1 Springer - Post and Closing Information, 1997-1998
Folder 2 Springer-Verlag Meeting, March 7, 2000
Folder 3 AIP Press: Springer Verlag, 2005
Folder 4 Subito #1, 2002
Folder 5 Subito #2, 2002
Folder 6 Subito #3, 2002-2004
Folder 7 Subito, 2003
Folder 8 Subito, 2003
Folder 9 Subito, 2004
Folder 10 Subito EU Complaint, April 2004
Folder 11 Subito Meeting, October 5, 2004
Folder 12 German 2nd Basket / Subito, September 2006
Folder 13 Annex 11th Subito Agreement (1 of 4), 2006-2007
Folder 14 Annex 11th Subito Agreement (2 of 4), 2006-2007
Folder 15 Annex 11th Subito Agreement (3 of 4), 2006-2007
Folder 16 Annex 11th Subito Agreement (4 of 4), 2006-2007
Folder 17 Subito Contract, 2006-2007
Folder 18 Subito Addendum, 2008

Subseries D: Other Legal Files

Box 4 Folder 19 CERNET Agreement, 2003-2004
Folder 20 Committee Liasons, 1989-1990
Folder 21 Intellectual Property Rights (IPR), 1994
Box 5 Folder 1 Intellectual Property Rights (IPR), 1994-1998
Folder 2 Intellectual Property Document Delivery Enforcement, 2001
Folder 3 EU Copyright Directive, 2002-2003
Folder 4 Inellectual Property - German Copyright Law, 2004
Folder 5 Trademark, 1996-2002
Folder 6 Trademarking, 1999-2001

Series II: Relocation to College Park

Subseries A: Relocating

Box 5 Folder 7 William Weinbaum, 1969-1990
Folder 8 Study of Future Space Needs for the American Institute of Physics, March 1987
Folder 9 Future Location of AIP Headquarters Report, September 1987
Folder 10 Rental Rates for Resident Societies, 1988
Folder 11 Mojo Stumer Architects, 1988-1991
Folder 12 Washington Space, 1988-1992
Folder 13 New York Space, 1988-1993
Folder 14 Long Island Space, 1988-1993
Folder 15 Real Estate: Sale of 100 Sunnyside Boulevard, 1998
Folder 16 Space - Miscellaneous, 1989
Folder 17 Society Space Meeting, November 28, 1989
Folder 18 Baltimore Space, 1989-1990
Folder 19 Philadelphia Space (1 of 2), 1989-1990
Folder 20 Philadelphia Space (2 of 2), 1989-1990
Folder 21 Ad Hoc Committee on Space, 1989-1990
Folder 23 Space - Miscellaneous, 1989-1990
Box 6 Folder 1 Space Questionnaires, 1990
Folder 2 Joint Relocation Task Force, 1990
Folder 3 Joint Relocation Task Force, July 30, 1990
Folder 4 Committee for services to New York based societies, August 27, 1990
Folder 5 New York Real Estate Committee, 1990-1991
Folder 6 Julian J. Studley, 1990-1993
Folder 7 Employee Relocation, 1990-1993
Folder 8 The Oliver Carr Company, 1991
Folder 9 The Oliver Carr Company Proposal, April 2, 1991
Folder 10 The Oliver Carr Company, 1992-1995
Folder 11 Skidmore, Owens and Merrill, 1991
Folder 12 Skidmore, Owens and Merrill, 1991-1993
Folder 13 Workplace Child Care Consultants, 1991-1992
Folder 14 Girard Engineering, 1991-1996
Folder 15 Space - Miscellaneous, 1991-1997
Folder 16 Legg Mason, 1992
Folder 17 Legg Mason Credit Opinion Meeting, May 7, 1992
Folder 18 Legg Mason Bond Insurance Meeting - AIP and AMBAC Indemnity Corporation, July 8, 1992
Folder 19 Legg Mason Bond Insurance Meeting - AIP and Financial Guaranty Insurance Company, July 8, 1992
Folder 20 Legg Mason Supplemental Rating Presentation, August 3, 1992
Folder 21 Maryland Industrial Development Financing Authority Revenue Bonds, September 1, 1992
Folder 22 Legal Space, 1992-1993
Box 7 Folder 1 Woodbury Day Care Center, 1992-1993
Folder 2 Task Force on Future Location of the Publishing Center, 1993
Folder 3 Task Force on Future Location of the Publishing Center, 1993
Folder 4 Task Force on Future Location of the Publishing Center, February 18, 1993
Folder 5 Woodbury Real Estate, 1996-1999
Folder 6 Building Relocation Drawing, undated

Subseries B: American Center for Physics

Box 7 Folder 7 Physics Center Advisory Committee, 1990
Folder 8 Physics Center Advisory Committee, 1990
Folder 9 Legal ACP (1 of 2), 1991
Folder 10 Legal ACP (2 of 2), 1991
Folder 11 ACP Purchase Agreement, November 1991
Folder 12 ACP Bonds, 1992
Folder 13 US Business Interiors - Furniture Selection Presentation, November 24, 1992
Folder 14 ACP Bonds, 1992-1996
Folder 15 ACP Technology Task Force, 1992-1996
Folder 16 American Center for Physics, 1993
Folder 17 American Center for Physics, 1993-1994
Folder 18 American Center for Physics, 1994-1995
Folder 19 American Center for Physics, 1995-1996
Folder 20 ACP Disaster Recovery, 1995-1996
Box 8 Folder 1 American Center for Physics, 1996-1998
Folder 2 American Center for Physics, 1999
Folder 3 AAPM - Lease at ACP, 1999-2000
Folder 4 ACP Bond Refunding Meeting, 2001
Folder 5 ACP Art, 2004
Folder 6 ACP Rent, 2005-2006
Folder 7 ACP Child Care Center, July 28, 2008

Series III: Russia

Subseries A: Journals/Translation Program

Box 8 Folder 8 1991 and prior Russian Miscellaneous, 1988-1991
Folder 9 Soviet Translations Program, 1988-1999
Folder 10 Space Research Institute (Sagdeev, Zaslavsky), 1989-1993
Folder 11 Science in the USSR (Zudov), 1991
Folder 12 Soviet-American Editorial Forum, November 21-22, 1991
Folder 13 Soviet Legal / Levin, 1991
Folder 14 Soviet Legal / Levin, 1991-1998
Folder 15 SMART (Olga Borodyanskaya), 1991-1994
Folder 16 Soviet Royalties, 1991-1999
Folder 17 Russian Academy of Sciences, 1992
Folder 18 1992 Russian Miscellaneous, 1992
Folder 19 White and Case, 1992-1993
Folder 20 Russian Academy of Sciences, 1992-1996
Folder 21 Ukrainian Journal of Physics (UJP), 1993
Folder 22 Russian Miscellaneous, 1993
Box 9 Folder 1 Russian Miscellaneous, 1993-1999
Folder 2 "Top Russian institutes get reduction in power bills", March 1994
Folder 3 FSU/American editorial Forum, March 16-17, 1994
Folder 4 Journal Donation Program, 1994
Folder 5 Former Soviet Union (fSU) Donations, 1995-1996
Folder 6 Russian Academy of Sciences (VINITI), 1995
Folder 7 Russian Academy of Sciences, 1996-2004
Folder 8 AIP International Editorial Forum, 1997
Folder 9 AIP/Russian Academy of Sciences International Publishing Agreement, 1999

Subseries B: AIP Trips to Russia

Box 9 Folder 10 Ken Ford Moscow Trips, 1988-1992
Folder 11 Ken Ford in USSR, June 17-23, 1990
Folder 12 Ken Ford in USSR, August 4-11, 1990
Folder 13 Ken Ford in USSR, January 16-19, 1991
Folder 14 Ken Ford in USSR, March 16-23, 1991
Folder 15 Ken Ford in USSR, October 26-November 2, 1991
Folder 16 Ken Ford in Russia, April 8-15, 1993
Folder 17 Terry Scott in Russia, March 1996
Folder 18 Marc Brodsky in Russia, April 14-21, 1996
Folder 19 Marc Brodsky in Russia, September 21-28, 1996
Folder 20 Russian Academy of Sciences Trip, June 27-July 1, 1998
Folder 21 Russia Visits, 2000

Series IV: Other Subject Files

Box 9 Folder 22 David Francis, July 21, 1996
Folder 23 Ferris, Baker, Watts (Ed Crawford), 1998-2001
Folder 24 Ferris, Baker, Watts Refunding Analysis, January 22, 1999
Folder 25 H. C. Wainwright and Co. Refunding Analysis, January 21, 1999
Folder 26 Freedom of Information Conference, July 6-7, 2000
Folder 27 NIH Meeting on Open Access, July 28, 2004
Folder 28 Koch History of AIP, 1988
Folder 29 AIP Overview and Planning Report to the Governing Board, September 1987
Folder 30 AIP Executive Committee Meeting December 3-4, 1987, 1987
Folder 31 AIP Long-Range Plan, 1988
Folder 32 Ad Hoc Committee on AIP Governance, 1991-1992
Folder 33 Ad Hoc Committee on Governance July 26-27, 1991, 1991
Folder 34 Ad Hoc Committee on Governance February 14-15, 1992, 1991-1992
Folder 35 Ad Hoc Committee on Governance July 11-12, 1992, 1992

Series V: AIP Publishing

Box 9 Folder 36 Journal Marketing, 1990
Folder 37 Journal Subscription Agencies, 1990
Folder 38 Serials Pricing Newsletter, 1992
Folder 39 1995 AIP/Member Societies Journals Catalog, 1994
Folder 40 Computers in Physics Readership Survey, 1989
Folder 41 Marketing Proposal for Atmospheric Optics, 1989
Folder 42 AGU: Guidelines to Publication of Geophysical Research, 1988
Folder 43 Journal Editor Questionnaire, 1990
Folder 44 APS Publishing News Barbara Meyers Article on Physical Review Letters, 1994
Folder 45 Mez Kniga, 1988-1990
Folder 46 Mez Kniga Subscription Refunds, 1988
Folder 47 Journal Delivery to Eastern Hemisphere, 1987-1988
Folder 48 Library Journal Subscriptions, 1987-1988
Folder 49 Special Libraries Association (SLA) (Librarians' Roundtable), 1988-1989
Folder 50 Physical Review A/E Flyer to Librarians, 1992
Folder 51 AIP Publication Board Meeting Minutes, 1989
Folder 52 Publishing Policy Committee Meetings Agendas for: June 1975, July 1975, May 1976 and July 1976 (1 of 2), 1975-1976
Box 10 Folder 1 Publishing Policy Committee Meetings Agendas for: June 1975, July 1975, May 1976 and July 1976 (2 of 2), 1975-1976
Folder 2 Publishing Policy Committee Meetings Agendas for: December 1982, February 1983 and June 1983 (1 of 2), 1982-1983
Folder 3 Publishing Policy Committee Meetings Agendas for: December 1982, February 1983 and June 1983 (2 of 2), 1982-1983
Folder 4 Publishing Policy Committee Meetings Agendas for: December 1983 and June 1984 (1 of 2), 1983-1984
Folder 5 Publishing Policy Committee Meetings Agendas for: December 1983 and June 1984 (2 of 2), 1983-1984
Folder 6 Publishing Policy Committee Meetings Agendas for: November 1984 and April 1985 (1 of 2), 1984-1985
Folder 7 Publishing Policy Committee Meetings Agendas for: November 1984 and April 1985 (2 of 2), 1984-1985
Folder 8 Publishing Policy Committee Meetings Agendas for: November 1985, May 1986 and November 1986 (1 of 2), 1985-1986
Folder 9 Publishing Policy Committee Meetings Agendas for: November 1985, May 1986 and November 1986 (2 of 2), 1985-1986
Folder 10 Publishing Policy Committee Meetings Agendas for: May 1987 and November 1987 (1 of 2), 1987
Folder 11 Publishing Policy Committee Meetings Agendas for: May 1987 and November 1987 (2 of 2), 1987
Folder 12 AIP Publishing Policy Committee Minutes, 1987
Folder 13 Publishing Policy Committee Meetings Agendas for: May 1988, November 1988, May 1989, November 1989, May 1990 and November 1990 (1 of 2), 1988-1990
Folder 14 Publishing Policy Committee Meetings Agendas for: May 1988, November 1988, May 1989, November 1989, May 1990 and November 1990 (2 of 2), 1988-1990
Folder 15 AIP Publishing Policy Committee, 1989
Folder 16 Physical Review Letters Editorial Policies and Information for Contributors, 1987-1996
Box 11 Folder 1 Physical Review A, B, C, D Editorial Policies and Procedures and Information for Contributors, 1987-1989
Folder 2 Physical Review A, B, C, D Editorial Policies and Procedures and Information for Contributors, 1990-1992
Folder 3 Physical Review A, B, C, D, E Editorial Policies and Procedures and Information for Contributors, 1993-1994
Folder 4 Physical Review A, B, C, D, E Editorial Policies and Procedures and Information for Contributors, 1995-1996
Folder 5 Sale of AIP Press Closing Statement, April 30, 1997