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American Astronomical Society Office of the Treasurer records of Frank K. Edmondson, 1898-1979

Description of Collection

Repository

American Institute of Physics. Niels Bohr Library & Archives.

Papers created by

American Astronomical Society. Office of the Treasurer.

Size of collection

26 linear feet
50 manuscript boxes
2 tape/card boxes

Short description of collection

This collection contains materials accumulated by Frank K. Edmondson during his tenure as Treasurer of the American Astronomical Association from 1954 to 1975. Primarily, the materials include council minutes, records of meetings, financial reports, membership records, National Science Foundation grants, as well as correspondence relating to these subjects. The collection also includes records from previous Treasurers, namely Frank C. Jordan, Keivin Burns, and Jason J. Nassau.

Language(s) of collection

English

Collection number:

AR2001503

Historical Note

The American Astronomical Society (AAS) was founded at a conference of astronomers and astrophysicists that was held in October 1897 in conjunction with the dedication of Yerkes Observatory in Williams Bay, Wisconsin. Dedicated to the "advancement of astronomy, astrophysics, and related branches of physics," the Astronomical and Astrophysical Society of America had its first official meeting in September 1899. In 1914 the name of the Society was changed to the American Astronomical Society. In 1960 the AAS began a relationship with the American Institute of Physics to handle AAS membership and subscription services, and in 1966 the AAS became a Member Society of the American Institute of Physics. The AAS was a volunteer-run association until 1962 when Paul Routly was hired as the first executive officer with offices in Princeton, New Jersey. In 1979, the headquarters of the AAS were moved to Washington, DC with Peter Boyce as executive officer.

Before 1920, the AAS held annual meetings. Since that time, meetings have been held twice each year, once in late summer and once in winter, each period coinciding with breaks in the academic calendar. Programs at these meetings consist mainly of papers submitted by members, the abstracts of which are published in the Bulletin of the American Astronomical Society. The first of the American Astronomical Society's journals, Publications, ceased publication with Volume X in 1943. Current publications include the Astronomical Journal, the Astrophysical Journal, and the Bulletin of the American Astronomical Society.

Throughout its history AAS has concerned itself with the issues of education and employment in the sciences, particularly astronomy, by participating in the work of the Scientific Manpower Commission, creating numerous committees to investigate and further education in astronomy, awarding prizes and grants for excellence in astronomical research, and administering the Foreign Visiting Professors Program (recently named the Harlow Shapley Lectureships) which brings noted foreign astronomers to the United States to teach and do research.

[Portions of this note are condensed from the website of the AAS: aas.org (8-15-2012)]

Scope and Contents of Collection

This collection reflects the tenure of Frank K. Edmondson as treasurer of the American Astronomical Society from 1954 to 1975, but also includes the records of past treasurers Frank C. Jordan (1932-1941), Keivin Burns (1941-1946), and Jason J. Nassau (1946-1954) which were accrued by Edmondson in his duties as treasurer. The records of the earlier treasurers primarily contain financial and membership records. As treasurer, Edmondson was responsible for the finances, investments, membership dues, subscription fees, and the financial aspects of many activities of the AAS. The collection includes financial reports, investment reports and documentation, membership lists and member correspondence, subscription payments by members and financial reports of AAS publications, National Science Foundation grant administration, and material related to the funding of visiting professors programs. The treasurer's financial reports, work on AAS investments, and the Visiting Professors Program are grouped in separate subseries, and the documents regarding the Treasurer's role in membership and journal subscriptions are also grouped together.

Edmondson's role as Treasurer also obligated him to attend every meeting of the AAS, and his papers include an almost complete set of material on AAS meetings from 1954 to 1979. As treasurer, Edmondson was a member of the executive council and received reports and correspondence on almost all of the AAS's activities, which included committee, and division activities. As an executive council member, he received complete sets of the executive council minutes, including a set of the minutes from 1898 to 1922. There is also extensive correspondence with the American Institute of Physics, discussing the relationship between the two organizations, the Astronomical Journal, and AAS member problems. Correspondence and financial information on the Astrophysical Journal and the Bulletin of the American Astronomical Society are also present in the collection.

Restrictions on Use and Access

Permission of an officer of depositing organization required for access to records less than 50 years old. https://www.aip.org/history-programs/niels-bohr-library/access-application.

Selected Search Terms

These papers have been indexed in the International Catalog of Sources for History of Physics and Allied Sciences (ICOS) using the following terms. Those seeking related materials should search under these terms.

Persons

Burns, Keivin, 1881-1958.
Edmondson, Frank K. (Frank Kelley), 1912-
Jordan, Frank Craig, 1865-1941.
Nassau, Jason John,

Institutions

American Astronomical Society.
American Astronomical Society. Office of the Treasurer.
American Institute of Physics.
National Science Foundation (U.S.)
Scientific Manpower Commission.

Subject terms

Astronomy. Societies, etc.

Organization and Arrangement of Collection

These records are organized into five series:

  • Series I: AAS Council minutes
  • Series II: AAS meetings
  • Series III: Office of the Treasurer
  • Series IV: Membership and journals
  • Series V: National Science Foundation grants

The collection is arranged first according to the functions performed by the Office of the Treasurer and second by chronology. The correspondence has been arranged into general correspondence and topical correspondence. Prior to 1964, the treasurer wa

Provenance and Acquisition Information

The papers were donated by the American Astronomical Society. They were transferred to the Niels Bohr Library in 2001 from Indiana University Archives at the request of Frank Edmondson, where they had been part of his faculty papers there. An additional donation of 2 linear feet was made by Frank Edmondson in July 2003. The two rolled copies of the oversized group photograph taken at the 106th A.A.S. meeting in Mexico City (August 1960) were donated by Paul Routly.

Processing Information

This collection was processed by Dr. Franklin Noll from December 2001 to March 2002. The addition to the collection was processed by Kate Fritz in October-November 2003. in 2003.

Newspaper articles and materials on deteriorating, high-acid paper were photocopied onto acid-free paper and the originals were removed from the collection. All staples were removed and replaced with corrosion-resistant paper clips when appropriate. Documents and other materials were rehoused in archival quality, acid-free folders and boxes. Notations made by the processor to assist with identification were made in pencil and enclosed in square brackets. All other notations were previously on the documents in the collection when it was received.

Preferred Citation of Collection

Box [number], Folder [number], American Astronomical Society Office of the Treasurer records of Frank K. Edmondson, 1898-1979 (bulk 1954-1975). American Institute of Physics, Niels Bohr Library & Archives, College Park, MD 20740, USA.

Administrative Information

Title

Finding Aid to the American Astronomical Society Office of the Treasurer records of Frank K. Edmondson, 1898-1979

Publisher

American Institute of Physics Niels Bohr Library & Archives

One Physics Ellipse
College Park, MD 20740
USA
nbl@aip.org

2004

Encoding Information

Machine-readable finding aid encoded by Melanie J. Mueller in 2003. Any revisions made to this finding aid occurred as part of the editing and encoding process.

Series I: AAS Council minutes

This series contains minutes from executive council member meetings, including a set of the minutes from 1898 to 1922. There is also a set of Council Minutes from January 1973 which includes marginal notes.

Box 1 Folder 1 Council Minutes, 1898-1922
Folder 2 Council Minutes, 1949-1960
Box 2 Folder 1 Council Minutes, 1960-1966
Folder 2 Council Minutes, 1966-1970
Folder 3 Council Minutes, 1971-1972
Folder 4 Council Minutes, 1972-1973
Box 3 Folder 1 Council Minutes, 1973-1975
Folder 2 Council Minutes, January 1973
Folder 3 Council Minutes, August 1975

Series II: AAS meetings

This series contains programs, documents, and other material relating to the meetings of the American Astronomical Society.

Box 3 Folder 4 Meetings, 1946, 1950, 1954-1956
Folder 5 Meetings, May 1957-December 1957
Folder 6 Meetings, June 1958-December 1958
Folder 7 Meetings, March 1959-December 1959
Folder 8 Meetings, August 1960-December 1960
Box 4 Folder 1 Meetings, June 1961-December 1961
Folder 2 Meetings, April 1962-December 1962
Folder 3 Meetings, April 1963-December 1963
Folder 4 Meetings, June 1964-December 1964
Folder 5 Meetings, March 1965-December 1965
Folder 6 Meetings, March 1966-December 1966
Folder 7 Meetings, January 1967-December 1967
Folder 8 Meetings, April 1968-December 1968
Folder 9 Meetings, March 1969
Folder 10 Meetings, August 1969
Folder 11 Meetings, December 1969
Box 5 Folder 1 Meetings, June 1970- December 1970
Folder 2 Meetings, March 1971
Folder 3 Meetings, August 1971
Folder 4 Meetings, December 1971
Folder 5 Meetings, April 1972
Folder 6 Meetings, August 1972
Folder 7 Meetings, January 1973
Box 6 Folder 1 Meetings, June 1973
Folder 2 Meetings, December 1973
Folder 3 Meetings, March 1974
Folder 4 Meetings, August 1974
Box 7 Folder 1 Meetings, December 1974
Folder 2 Meetings, March 1975
Folder 3 Meetings, August 1975
Folder 4 Meetings, December 1975
Folder 5 Meetings, June 1977
Folder 6 Meetings, January 1978
Box 8 Folder 1 Meetings, January 1979
Folder 2 Meetings, June 1979

Series III: Office of the Treasurer

Subseries A: Frank C. Jordan records

This subseries contains the records of Frank C. Jordan who was AAS Treasurer from 1932 to 1941.

Box 8 Folder 3 Checking Account Records, 1936-1940
Folder 4 Financial Report of the Secretary, September 1936
Folder 5 Financial Report of the Secretary, December 1936
Folder 6 Financial Report of the Treasurer, 1935
Folder 7 Financial Report of the Treasurer, 1936
Folder 8 Membership Record Book, 1910-1933
Folder 9 Membership Record Book, 1933-1941
Folder 10 Secretary's Financial Accounts Ledger, 1927-1936

Subseries B: Keivin Burns records

This subseries contains the records of Keivin Burns who was AAS Treasurer from 1941 to 1946.

Folder 11 Treasurer's Ledger, 1927-1946
Folder 12 Membership Records, 1941-1946
Folder 13 Bank Statements, 1945-1946

Subseries C: Jason J. Nassau records

This subseries contains the records of Jason J. Nassau who was AAS Treasurer from 1946 to 1954.

Box 9 Folder 1 Committee on Membership Rules, 1953
Folder 2 Investment Correspondence (including Finance Committee), 1945-1954
Folder 3 Life Membership Fund, 1951-1952
Folder 4 Membership Correspondence, 1946-1952
Folder 5 Membership Correspondence, 1953
Folder 6 Membership Correspondence, 1954
Folder 7 Membership List, 1949
Folder 8 Membership Payment Ledger, 1946-1954
Folder 9 Miscellaneous Correspondence, 1947-1948, 1950-1952
Folder 10 Publication Fund, 1948-1949
Folder 11 Russell Lecture Fund, 1945-1949
Folder 12 Financial Report of the Treasurer, 1951

Subseries D: Frank K. Edmondson records

This subseries contains the records of Frank K. Edmondson who was AAS Treasurer from 1954 to 1975. It excludes those records of the treasurer's office dealing with membership issues, journals and journal subscriptions, and National Science Foundation grants.

Subsubseries 1: Correspondence

General correspondence refers to correspondence relating to the general, incidental, and ancillary duties of the treasurer. In the cases of education and publication-related committees, numerous overlapping and sometimes indistinguishable committees have been grouped together. Education committees include the Committee on Education in Astronomy, the Cooperative Committee on Teaching of Science and Mathematics, and the Task Group on Education in Astronomy. Publication Committees include the Committee on Publications, the Committee for the Distribution of Astronomical Literature, and the Ad-Hoc Committee on Publications.

Box 10 Folder 1 General, 1954
Folder 2 General, 1955
Folder 3 General, 1956
Folder 4 General, 1957
Folder 5 General, 1958
Folder 6 General, 1959
Box 11 Folder 1 General, 1960
Folder 2 General, 1961
Folder 3 General, 1962
Box 12 Folder 1 General, 1963
Folder 2 General, 1964
Folder 3 General, January-June 1965
Folder 4 General, July- December 1965
Folder 5 General, January-June 1966
Box 13 Folder 1 General, July-December 1966
Folder 2 General, 1967
Folder 3 General, 1968
Folder 4 General, 1969
Box 14 Folder 1 General, 1970
Folder 2 General, January- March 1971
Folder 3 General, April-June 1971
Folder 4 General, July-September 1971
Folder 5 General, October-December 1971
Folder 6 General, January-March 1972
Box 15 Folder 1 General, April-June 1972
Folder 2 General, July-September 1972
Folder 3 General, October-December 1972
Folder 4 General, January-March 1973
Folder 5 General, April-June 1973
Box 16 Folder 1 General, July-September 1973
Folder 2 General, October-December 1973
Folder 3 General, January-March 1974
Folder 4 General, April-June 1974
Folder 5 General, July-September 1974
Box 17 Folder 1 General, October-December 1974
Folder 2 General, January-March 1975
Folder 3 General, April-June 1975
Folder 4 General, July-December 1975
Folder 5 General, 1976-1978
Folder 6 AAS Divisions - General, 1968-1969, 1971-1975
Folder 7 AAS Divisions - Dynamical Astronomy, 1970-1975
Folder 8 AAS Divisions - High Energy Astrophysics, 1969-1975
Folder 9 AAS Divisions - Planetary Sciences, 1970-1975
Folder 10 AAS Divisions - Solar Physics, 1969, 1971-1975
Box 18 Folder 1 Christie Report on Education in Astronomy, 1960
Folder 2 Ad-Hoc Committee on Division Special Funds, 1974
Folder 3 Ad-Hoc Committee on Manpower and Employment, 1971-1975
Folder 4 Ad-Hoc Committee on Membership Services and Subscription Fulfillment, 1974
Folder 5 Ad-Hoc Committee on Opportunities in Astronomy, 1955-1956
Folder 6 Ad-Hoc Committee on Public Funds, 1973
Folder 7 Committee Charts, 1957, 1959, 1961
Folder 8 Committee on Corporate Memberships, 1957-1958
Folder 9 Committee on Needs in Astronomy, 1955
Folder 10 Committee on Air, Light, and Radio Pollution, 1972-1974
Folder 11 Committee to Review Bylaws and Rules, 1973
Folder 12 Education Committees, 1955-1956
Folder 13 Education Committees, 1958
Folder 14 Education Committees, 1959-1960
Folder 15 Education Committees, 1961
Folder 16 Education Committees, 1962
Folder 17 Education Committees, 1963
Box 19 Folder 1 Education Committees, 1964
Folder 2 Education Committees, 1965
Folder 3 Education Committees, 1966
Folder 4 Education Committees, 1967
Folder 5 Education Committees, 1968
Folder 6 Education Committees, 1969
Folder 7 Education Committees, 1970
Folder 8 Education Committees, 1971
Folder 9 Education Committees, 1972
Box 20 Folder 1 Education Committees, 1973
Folder 2 Education Committees, 1974
Folder 3 Education Committees, 1975-1976
Folder 4 Inter-Agency Committee on Astronomy, 1975
Folder 5 Publication Committees, 1953-1954, 1958-1960, 1967, 1973
Folder 6 Teaching Committees, 1953, 1955
Folder 7 Working Group on the Status of Women in Astronomy, 1973-1974
Folder 8 Working Group on Photographic Materials, 1967-1968, 1970-1971, 1975
Folder 9 Financial Gifts, 1954-1956
Box 21 Folder 1 Cannon Prize, 1955, 1957-1959, 1962, 1966, 1971-1974
Folder 2 Pierce Prize, 1972-1974
Folder 3 Prize Fund, 1966-1967
Folder 4 Prize Fund, 1968-1969
Folder 5 Prize Fund, 1970-1971
Folder 6 Russell Lectureship, 1955-1962, 1964-1970, 1975
Folder 7 Warner Prize, 1955-1956, 1958, 1960-1962, 1964, 1966-1968, 1970-1976
Folder 8 Gould Fund, 1969, 1970, 1975
Folder 9 Protest for Soviet Scientists, 1973
Folder 10 Russian Abstracts Translation Program, 1954-1960
Folder 11 Scientific Manpower Commission, 1952-1964, 1966-1967, 1970-1974

Subsubseries 2: Financial reports

Financial reports consists of the formal reports presented at AAS meetings and the documents supporting them.

Box 22 Folder 1 Budgets and Budget Worksheets, 1956-1975
Folder 2 Financial Report of the Treasurer, 1956-1975
Folder 3 Financial Report of the Treasurer with Marginal Notes, 1964, 1966-1972, 1974-1975
Folder 4 Financial Statements: Princeton Headquarters, 1972-1974

Subsubseries 3: Investments

Investments include correspondence relating to investing AAS funds including Goldberg Committee correspondence (1969-1970), papers from the Investment Advisory Group, investment income worksheets, and detailed information on investments.

Box 23 Folder 1 Correspondence, 1954-1955
Folder 2 Correspondence, 1956
Folder 3 Correspondence, 1958-1959
Folder 4 Correspondence, 1962
Folder 5 Correspondence, 1964
Folder 6 Correspondence, 1967-1969
Folder 7 Correspondence, 1970-1971
Folder 8 Correspondence, 1972-1974
Folder 9 Investment Advisory Group, 1974-1975
Folder 10 Investment Income Worksheets, 1970-1975
Folder 11 Investment Inventories, 1956, 1959-1969
Folder 12 Stocks/Bonds/Funds - American Telephone and Telegraph, 1955-1964
Folder 13 Stocks/Bonds/Funds - Bankers Trust, 1974-1975
Folder 14 Stocks/Bonds/Funds - Certificates of Deposit, 1972-1974
Folder 15 Stocks/Bonds/Funds - Edison, 1963-1975
Folder 16 Stocks/Bonds/Funds - J.J.B. Hilliard, W.L. Lyons, 1971-1975
Box 24 Folder 1 Stocks/Bonds/Funds - IBM, 1973-1975
Folder 2 Stocks/Bonds/Funds - SOHIO, 1956-1975
Folder 3 Stocks/Bonds/Funds - State Street Investment Corp., 1972-1975
Folder 4 Stocks/Bonds/Funds - Stein Roe and Farnham Stock Fund, 1970-1975
Folder 5 Stocks/Bonds/Funds - T. Rowe Price Growth Stock Fund, 1971-1975
Folder 6 Stocks/Bonds/Funds - Treasury Notes, 1962-1975
Folder 7 Miscellaneous, 1963-1972

Subsubseries 4: Visiting Professors Program

Visiting Professor's Program/Harlow Shapley Lectureships includes documents, correspondence, and committee work on the program. The latter includes correspondence and financial reports from the Fund Raising Committee working from 1974 to 1975. These documents begin in 1966 and succeed those found in the National Science Foundation Grants series below.

Box 24 Folder 8 Visiting Professors Program, 1966-1967, 1967
Folder 9 Visiting Professors Program, 1970
Folder 10 Visiting Professors Program, 1971
Box 25 Folder 1 Visiting Professors Program, 1972
Folder 2 Visiting Professors Program, 1973
Folder 3 Visiting Professors Program, January-June 1974
Folder 4 Visiting Professors Program, July-December 1974
Folder 5 Visiting Professors Program, 1975
Folder 6 Visiting Professors Program, 1976
Folder 7 Visiting Professors Program - Fund Raising Committee - Financial Reports, 1974-1975

Series IV: Membership and journals

Subseries A: Correspondence

This subseries contains correspondence relating to membership, member subscriptions to journals published by the AAS, AAS's relationship with the American Institute of Physics (AIP), and the publication of the Astronomical Journal, the Astrophysical Journal, and the Bulletin of the American Astronomical Society. Responsibility for subscriptions to and the circulation of the Astronomical Journal was transferred from the University of Chicago Press to the American Institute of Physics in 1960. Correspondingly, many documents relating to those services after 1960 reside in the AIP Correspondence files.

Box 26 Folder 1 Membership, 1954
Folder 2 Membership, 1955
Folder 3 Membership, 1956
Folder 4 Membership, 1957
Folder 5 Membership, 1958
Box 27 Folder 1 Membership, 1959
Folder 2 Membership, 1960
Folder 3 Membership, 1961
Folder 4 Membership, 1962
Folder 5 Membership, 1963
Box 28 Folder 1 Membership, 1964
Folder 2 Membership, January-September 1965
Folder 3 Membership, October-December 1965
Folder 4 Membership, January-June 1966
Folder 5 Membership, July-December 1966
Box 29 Folder 1 Membership, 1967
Folder 2 Membership, 1968
Folder 3 Membership, 1969
Folder 4 Membership, 1970
Folder 5 Membership, 1971
Box 30 Folder 1 Membership, 1972
Folder 2 Membership, 1973
Folder 3 Membership, 1974
Folder 4 Membership, 1975
Folder 5 American Institute of Physics, 1959
Folder 6 American Institute of Physics, 1960
Folder 7 American Institute of Physics, 1961
Folder 8 American Institute of Physics, 1962
Folder 9 American Institute of Physics, 1963
Box 31 Folder 1 American Institute of Physics, 1964
Folder 2 American Institute of Physics, 1965
Folder 3 American Institute of Physics, 1966
Folder 4 American Institute of Physics, 1967
Box 32 Folder 1 American Institute of Physics, 1968
Folder 2 American Institute of Physics, 1969
Folder 3 American Institute of Physics, January-June 1970
Folder 4 American Institute of Physics, July-December 1970
Folder 5 American Institute of Physics, January-June 1971
Box 33 Folder 1 American Institute of Physics, July-December 1971
Folder 2 American Institute of Physics, January-June 1972
Folder 3 American Institute of Physics, July-December 1972
Folder 4 American Institute of Physics, January-March 1973
Folder 5 American Institute of Physics, April-June 1973
Box 34 Folder 1 American Institute of Physics, July-September 1973
Folder 2 American Institute of Physics, October-December 1973
Folder 3 American Institute of Physics, January-March 1974
Folder 4 American Institute of Physics, April-June 1974
Box 35 Folder 1 American Institute of Physics, July-September 1974
Folder 2 American Institute of Physics, October-December 1974
Folder 3 American Institute of Physics, January-March 1975
Folder 4 American Institute of Physics, April-June 1975
Box 36 Folder 1 American Institute of Physics, July-December 1975
Folder 2 American Institute of Physics, 1976-1977
Folder 3 American Institute of Physics, 1978-1979
Folder 4 Astronomical Journal, 1954
Folder 5 Astronomical Journal, 1955-1956
Folder 6 Astronomical Journal, 1957
Folder 7 Astronomical Journal, 1958
Folder 8 Astronomical Journal, 1959
Folder 9 Astronomical Journal, 1960
Folder 10 Astronomical Journal, 1961
Folder 11 Astronomical Journal, 1962
Folder 12 Astronomical Journal, 1963
Box 37 Folder 1 Astronomical Journal, 1964
Folder 2 Astronomical Journal, 1965
Folder 3 Astronomical Journal, 1966
Folder 4 Astronomical Journal, 1967
Folder 5 Astronomical Journal, 1968
Folder 6 Astronomical Journal, 1969
Folder 7 Astronomical Journal, 1970
Folder 8 Astronomical Journal, 1971
Folder 9 Astronomical Journal, 1972
Box 38 Folder 1 Astronomical Journal, 1973
Folder 2 Astronomical Journal, 1974
Folder 3 Astronomical Journal, 1975
Folder 4 Astrophysical Journal, 1954
Folder 5 Astrophysical Journal, 1955
Folder 6 Astrophysical Journal, 1956
Folder 7 Astrophysical Journal, 1957
Folder 8 Astrophysical Journal, 1958
Folder 9 Astrophysical Journal, 1959
Folder 10 Astrophysical Journal, 1960
Box 39 Folder 1 Astrophysical Journal, 1961
Folder 2 Astrophysical Journal, 1962
Folder 3 Astrophysical Journal, 1963
Folder 4 Astrophysical Journal, 1964
Folder 5 Astrophysical Journal, 1965
Folder 6 Astrophysical Journal, 1966-1967
Folder 7 Astrophysical Journal, 1968-1969
Folder 8 Astrophysical Journal, 1970-1971
Folder 9 Astrophysical Journal, 1972
Folder 10 Astrophysical Journal, 1973
Folder 11 Astrophysical Journal, 1974
Folder 12 Astrophysical Journal, 1975
Folder 13 Astrophysical Journal - Transfer of Ownership, 1970-1975
Box 40 Folder 1 Bulletin of the American Astronomical Society, 1968-1975

Subseries B: Membership records

This subseries contains member lists, in various forms, and new member and member renewal receipts. The membership card file dated 1931-1959 when accessioned bore this note from Dr. Edmondson: "Card file received from Dr. Burns. This is never used - records have been transferred to books. Just kept since they were original records. Never used."

Box 40 Folder 2 Membership Lists (labels), 1972
Folder 3 Membership Lists (bound), 1958, 1961, 1963, 1970-1972, 1975-1976
Folder 4 New member and renewal receipts, July 1966
Folder 5 New member and renewal receipts, January 1967
Folder 6 New member and renewal receipts, June 1967
Box 41 Folder 1 New member and renewal receipts, December 1967
Folder 2 New member and renewal receipts, April 1968
Folder 3 New member and renewal receipts, August 1968
Folder 4 New member and renewal receipts, December 1968
Folder 5 New member and renewal receipts, April 1969
Folder 6 New member and renewal receipts, August 1969
Folder 7 New member and renewal receipts, December 1969
Folder 8 New member and renewal receipts, June 1970
Folder 9 New member and renewal receipts, December 1970
Box 42 Membership card file, 1931-1959
Box 43 Folder 1 New member and renewal receipts, March 1971
Folder 2 New member and renewal receipts, September 1971

Series V: National Science Foundation grants

The documents in these files are not limited exclusively to those pertaining directly to the management or awarding of the relevant National Science Foundation (NSF) grants and often contain other documents relevant to the operation of the program which are unrelated to the NSF grant. Furthermore, many of the projects were conducted by the Committee on Education in Astronomy (CEA) which received much of its operational income from the NSF grants. As a result, files often contain material on the meetings of the CEA because meeting expenses were paid from NSF funds and documents dealing with a specific NSF-grant project sometime include references to other activities of the CEA. Finally, the management of NSF grants was shared with the executive officer beginning in mid-1963. All such tasks were totally taken over by the executive officer in late 1964. For later developments review the relevant material in Series III: Office of the Treasurer.

Subseries A: Publications

This subseries contains documents relating to NSF grants for Astronomical Journal, Astrophysical Journal Supplement, and the AAS's work on the International Astronomical Union's bibliography

Box 43 Folder 3 NSF G-306 - Astronomical Journal and Astrophysical Journal Supplement, 1953-1959
Folder 4 NSF G-5755 - Astronomical Journal, 1957-1961, 1965
Folder 5 NSF G-5756 - Astrophysical Journal Supplement, 1957-1963
Folder 6 NSF G-5977 - IAU Bibliography, 1958, 1960-1965
Folder 7 NSF G-19703 - Astronomical Journal, 1961-1965

Subseries B: Visiting Professors Program

This subseries contains documents relating to NSF grants for the Visiting Professors Program later known as the Harlow Shapley Lectureships.

Box 44 Folder 1 NSF G-4579 - Visiting Professors Program, 1957-1958
Folder 2 NSF G-5698 - Visiting Professors Program, 1958-1959
Folder 3 NSF G-9157 - Visiting Professors Program, 1959
Folder 4 NSF G-9157 - Visiting Professors Program, 1960
Folder 5 NSF G-9157 - Visiting Professors Program, 1961
Box 45 Folder 1 NSF G-17504 - Visiting Professors Program, 1960-1961
Folder 2 NSF G-17504 - Visiting Professors Program, 1962
Folder 3 NSF G-17504 - Visiting Professors Program, 1963
Folder 4 NSF GE-2407 - Visiting Professors Program, 1963-1964
Folder 5 NSF GE-5903 - Visiting Professors Program, 1964-1965
Folder 6 NSF GE-9674 - Visiting Professors Program, 1964-1965

Subseries C: Foreign Visiting Professors Program

This subseries contains documents relating to NSF grants for the Foreign Visiting Professors Program.

Box 45 Folder 7 NSF G-9543 - Foreign Visiting Professors Program, 1959-1960
Box 46 Folder 1 NSF G-13549 - Foreign Visiting Professors Program, 1960-1961
Folder 2 NSF G-13549 - Foreign Visiting Professors Program, 1962
Folder 3 NSF G-22006 - Foreign Visiting Professors Program, 1960-1962
Folder 4 NSF G-22006 - Foreign Visiting Professors Program, 1963
Folder 5 NSF G-22006 - Foreign Visiting Professors Program, 1964-1965
Folder 6 NSF GE-5919 - Foreign Visiting Professors Program, 1963-1967

Subseries D: Miscellaneous

This subseries contains documents relating to NSF grants for the Conference on Graduate Education in Astronomy, and the production of Astronomical Motion Pictures. It also includes documents from the Committee on Astronomical Motion Pictures.

Box 47 Folder 1 NSF G-23144 - Conference on Graduate Education in Astronomy, 1961-October 1962
Folder 2 NSF G-23144 - Conference on Graduate Education in Astronomy, October 1962-1963
Folder 3 NSF GE-1912 - Astronomical Motion Pictures/Committee on Astronomical Motion Pictures, 1962-1967

Subseries E: Financial management

This subseries contains documents relating to the financial management of NSF grants such as grant accounts and quarterly expenditure reports.

Box 47 Folder 4 NSF Grant Accounts, 1962-1965
Folder 5 NSF Quarterly Expenditure Reports, 1962-1964
Box 48 Folder 1 Financial reports, 1946-1954, 1954-1960
Folder 2 Lists of checks and other accounting notes, 1959-1996
Folder 3 Financial reports, 1961-1966
Folder 4 Accountant's report, 1961-1965, 1966-1969, 1969-1971
Folder 5 Statements of account, 1961-1970
Folder 6 Financial reports (2 years previous), 1962-1965
Folder 7 Financial statement-account receipts, 1963
Folder 8 Biannual financial reports, 1964-1967
Box 49 Folder 1 Biannual financial reports, 1968
Folder 2 Biannual financial reports, 1969
Folder 3 Biannual financial reports, 1970
Folder 4 Biannual financial reports, 1971
Folder 5 Working papers for financial reports, 1972
Folder 6 Books of account, 1972-1974
Folder 7 Financial statements, 1973
Folder 8 Biannual financial reports, 1973, 1974
Folder 9 Invoices, 1973-1974
Folder 10 Correspondence regarding financial reports, 1974
Folder 11 Correspondence regarding financial reports, 1975
Folder 12 Working papers for financial reports, 1974
Folder 13 Working papers for financial reports, 1975
Box 50 Folder 1 Financial statements, 1975
Folder 2 Audit and accountant's report, 1975
Folder 3 List of investments, 1959, 1961, 1965, 1968, 1969
Folder 4 Stock information, 1970s
Folder 5 List of investments, 1970-1973
Folder 6 Stocks/bonds - Hilliard-Lyons, 1973
Folder 7 Investment information, 1974
Folder 8 Tax returns and correspondence about status of AAS as an exempt organization, 1962, 1968-1969
Folder 9 Tax returns, 1970-1972
Folder 10 IRS correspondence, 1971, 1974, 1975
Folder 11 Tax returns, 1973-1974
Folder 12 Correspondence regarding Pennsylvania registration of charitable organizations, professional fundraisers, and professional solicitors, 1973
Box 51 Folder 1 Contributor cards, 1966-1967
Folder 2 Mail log, National Bank and Trust, 1975
Folder 3 Reprints of the constitution of the AAS, 1959, 1962
Folder 4 Correspondence and information regarding space science, 1961
Folder 5 Bulletin of the AAS, 1970
Box 52 Two rolled copies of the oversized group photograph taken at the 106th AAS meeting in Mexico City, August 1960